Event Terms and Conditions

General Events – Colour Run and Jingle Jog

  • Upon signing up to our events, you agree to fundraise solely for our charity, i.e. you cannot run in the Colour Run and fundraise for another charity.
  • When fundraising, you agree to only use sponsorship forms issued by Derby Hospitals Charity and not use any other type of sponsorship form (unless otherwise agreed with Derby Hospitals Charity).
  • Only collect on private property (including the workplace, shops and pubs etc.) after first obtaining the permission of the owner.
  • Not reproduce the Derby Hospitals Charity or NHS logo without first obtaining the permission of Derby Hospitals Charity.
  • Take responsibility for the safe keeping of the money raised in Derby Hospitals Charity’s name, until it is transferred to Derby Hospitals Charity.
Skydive: I agree that I will:

  • There is a MAXIMUM WEIGHT (fully clothed) of 210 pounds (15 stone, 95kg) for those over 5ft4in (162cm), or 182 pounds (13 stone, 82.6kg) for those 5ft4in or less. This limit is in place for your own safety and that of the instructors.
  • Participants must be over 18. Under 16s must have written permission from a parent or guardian.
  • The £60.00 booking fee is non-refundable and non-transferable
  • In registering for this event, participants agree to raise a minimum sponsorship of £400. 
    We ask that the £400 is with us by the 29th July 2019.  If you have not
    reached £400 by this time you will receive emails from us reminding you of this
    requirement. We will work with you to ensure that the money is raised eventually and if
    you really can’t fundraise anymore we can arrange for you to set up a standing order
    to make a manageable monthly donation.
  • The registration fee and all sponsorship money should be made payable to Derby Hospitals Charity. Under no circumstances can money be raised for another charity or organisation.
  • Time allocations are given as a guide only and may be subject to change due to matters beyond the control of the charity.
  • Please arrive on time for your jump. Late arrivals may miss their time allocation and may have to wait for the next available slot.
  • Should the weather be unsuitable for jumping on the day, an alternative day will be arranged.
  • By signing this form you also acknowledge that photographs and written quotations may be taken of you during the event and used to publicise future events and the work of the charity in general.
  • All tandem jumpers are required to sign a British Parachute Association Tandem Student Parachutist Medical Information and Declaration form 115A Form 115a – Tandem Student Parachutist Medical Information and Declaration. Those unable to sign the form due to medical conditions or injuries must bring a copy of Form 115b – Tandem Student Parachutists Doctors Medical Certificatesigned and stamped by their doctor instead. Please make sure that you read all the above documents and the Terms and Conditions before signing up for the event.
  • Only collect on private property (including the workplace, shops and pubs etc) after first obtaining the permission of the owner.
  • Only raise funds by carrying out house to house or street collections after having first received permission from local authorities and informing the charity office.
  • Not reproduce the Derby Hospitals Charity or NHS logo without first obtaining the permission of Derby Hospitals Charity.
  • Ensure Derby Hospitals Charity sign off any materials I produce to help with my promotions whether printed or online, where Derby Hospitals Charity name, logo, website link, or any mention of Derby Hospitals Charity work, is used.
  • Ensure that any photos that I use are provided by Derby Hospitals Charity where Derby Hospitals Charity name, logo, website link, or any mention of Derby Hospitals Charity work, is used – these include photos on websites, tickets or any other materials.
  • Not approach companies for sponsorship or matched donations without getting in touch with Derby Hospitals Charity beforehand. This is because whilst in general Derby Hospitals Charity strongly encourages match giving and company donations, there are a small number of companies that the Charity does not accept support from. Sponsorship from colleagues on an individual basis will always be accepted.
  • Take responsibility for the safe keeping of the money raised in Derby Hospitals Charity’s name, until it is transferred to Derby Hospitals Charity.

Privacy policy

This privacy policy sets out how Derby Hospitals Charity uses and protects any information that you give when you use this website. We are committed to ensuring that your privacy is protected so if we ask you to provide certain information by which you can be identified when using this website, it will only be used in accordance with this privacy statement.  This policy is effective from 1st October 2014.

What we collect

We may collect the following information:

  • Full name and title
  • Contact information including address and post code
  • Phone numbers and email address
  • Bank account details (if paying by debit card/setting up regular donations)

What we do with the information we collect

We require this information for the following reasons:

  • Internal record keeping.
  • We may use the information to keep you up to date with what is happening at Derby Hospitals Charity via our Exchange Newsletter.
  • We may periodically send emails about fundraising events which we think may interest you using the email address you have provided.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

A cookie is a small file which is placed on your computer’s hard drive that helps us identify you as someone who has been to the website before. This is necessary for logging into the website (without it you’d be asked for your password every time you went to a new page) and they also help us to analyse web traffic. There is no personal data stored in the cookies we set.

We use Google Analytics’ traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

We also use data from Google’s Interest-based advertising or 3rd-party audience data (such as age, gender, and interests) with Google Analytics.

Controlling your personal information

You may choose to restrict the collection or use of your personal information:

  • If you do not wish us to use your personal information to contact you, please call 01332 785731 or email dhft.charity@nhs.net
  • We will not pass on your personal information to third parties.
  • You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to Derby Hospitals Charity, Level 5, Royal Derby Hospital, Uttoxeter Road, Derby DE22 3NE.
  • If you believe that any information we have about you is incorrect or incomplete, please email us as soon as possible to dhft.charity@nhs.net or write to us at the above address so that we can alter the information.